Tips for Office Furniture Care

Writen by Parth K
Investing in high-quality office furniture is an excellent way to increase productivity and workflow. Ergonomic office chairs and desks allow you to stay focused and fresh for longer and also help you maintain a healthy posture.

However, office furniture is heavily used daily, and it can quickly deteriorate if you don’t clean and maintain it. It’s important to take time every week to properly maintain office furniture. When cleaning office chairs and desks, you should be aware of the different kinds of materials and how to clean them. These are some basic tips for keeping office furniture in excellent condition.


Keep Your Desk Clean

A desk is an essential tool in the workplace, and it’s important to keep it clutter-free and clean. Having efficient storage systems like cabinets and drawers can help you keep your desk tidy. Keeping your desk free of clutter makes it easier to clean.

A desk requires regular dusting. You can use a dry cloth or a static dusting pad to remove dust and debris from the surface. For a deeper cleaning to remove caked on grime, use a damp cloth with a mix of mild soap and water. Avoid using harsh chemicals or bleach because these can damage the desktop’s surface.

To avoid damaging your desk, avoid eating your meals at your workspace. This prevents spilling liquids or making food stains on the surface. This is critical if your home office desk doubles as a gaming desk, as crumbs can enter consoles, gaming keyboards, and speed mouse units, impacting their performance. Another helpful option is using a desk pad or blotter to avoid scratches.

Bi-weekly Chair Maintenance

Aim to deep clean your office every two weeks. The key to office furniture care is regular preventative maintenance to avoid dirt buildup.

When cleaning office chairs, take into account the different upholstery materials. Each type of chair needs to be cleaned in a slightly different way. Using products that are too abrasive for the chair’s material can permanently damage it.

  • How to Clean a Mesh Office Chair

Even though mesh office chairs are very durable and resistant, you should still clean them regularly. First, use a vacuum on low suction mode to clean the mesh fabric. Make sure you vacuum all areas on the chair.

After vacuuming, use a damp cloth and dab the mesh until you have covered the whole surface. Don’t drag the damp cloth on the mesh because this could snag and tear the material. You can use a solution of dishwashing soap and water to remove stains. Once you have cleaned the chair, air dry it completely.

  • How to Clean a Fabric Office Chair

When cleaning a fabric chair, you should read the instructions to check what cleaning product you can use. Mild dish detergent is usually suitable. Use a slightly damp cloth and gently dab the chair. For hard-to-reach areas, use a damp cotton swab.

For stubborn stains, try making a paste of baking soda with a little water and gently scrubbing. Then vacuum when dry. A paste of baking soda and water is also effective at removing bad odors from fabric upholstery.

How to Clean a Leather Office Chair

An essential tip to keep in mind with leather is never to use harsh cleaning substances, especially alcohol-based ones. Use a slightly damp cloth to wipe the leather and clean any dust, dirt, or grime from the surface. Then use a clean cloth to dry the leather. Once the leather is dry, apply leather conditioner and gently rub it on the chair.

You can also make your own natural leather cleaner and condition using one part distilled white vinegar and two parts linseed oil.

Care for Furniture Hardware

In addition to regularly cleaning office chairs, you also need to maintain the hardware on your chairs and desks. Lubricate and tighten screws and bolts on chairs, desks, and cabinets every six months to prevent long-term problems, such as rusted hinges, jammed chair swivels, and gas lift malfunctions.

Keep Office Chairs Out of Direct Sunlight

Prolonged exposure to sunlight can quickly deteriorate plastic parts and upholstery. Leather is especially sensitive to strong sunlight as UV rays draw moisture from leather, leaving it dry and brittle. More importantly, UV rays eliminate important oils in leather that give it its beautiful color and texture. Keeping the space cool while the office isn’t being used can help prolong the life of office furniture.

Use a Chair Mat

Protecting your floors is just as crucial as caring for your office furniture. A chair mat is an excellent option to place under your chair or office desk to minimize scratches on hardwood or laminate flooring. Many mats also feature a thin foam layer that acts as a shock absorber to reduce stress on casters and wheel blocks to help your office chair last longer.

Disinfect Your Desk

Your office desk, computer, and mouse are some of the most frequently touched surfaces you’ll encounter, making them a breeding ground for bacteria and viruses that can transmit harmful diseases. Once a week, use a gentle acid-free disinfectant to sterilize all equipment on your desk, including smaller stationery supplies like staplers and pens, as well as the desktop.

You can also use antibacterial wet wipes to clean your computer keyboard and mouse at the end of every day.

Find Quality Furniture at OFX Office

AT OFX Office, we provide a wide variety of office equipment that’s built to last. As a premium supplier of office furniture in Puerto Rico, we are committed to helping our customers, and we offer a 100% money-back guarantee up to 15 days from the purchase.

Many of our products are designed ergonomically to support your posture and enhance your comfort. If you are looking for an office chair in Puerto Rico, explore the full selection of chairs and desks available online. Or call our office depot in Puerto Rico at (787) 717-3430 if you have any questions about our products.